Transparency Code for smaller authorities

The Government, in The Local Audit and Accountability Act 2014 has set out a new audit framework for local public authorities which will exempt bodies with an annual turnover not exceeding £25,000 to be exempt from routine external audit.  These smaller authorities are now required to publish a set list of documents in order to comply with a new “Transparency Code for smaller authorities”; the intention being to ensure local electors and rate payers are able to easily access relevant information about the authorities’ accounts and governance.

Information relating to the 2016 Annual Return

The Notice of Conclusion of Audit has been received and was accepted by Council on 12th September 2016.

2016 Annual Return – Governance Statement

2016 Annual Report – Financials

2016 Annual Return – Internal Audit Report

2016 Annual Report – External Audit Report

A copy of the bank reconciliation and an explanation for any significant variances between the current and previous year (matching those provided to the auditor) are attached for completeness.  In accordance with the requirements set out in the Transparency regulations a list of items of ex-Vat expenditure with a value exceeding £100 is also provided.

Council set the period for the exercise of public rights for the accounts for the year ending 31st March 2016 to commence on 3rd June 2016 and to end on the 14th July 2016, as set out in this attachment. A summary of electors rights with respect to Council accounts can be downloaded by clicking here.

The Annual Meeting of Council was held on 9th May 2016 and the attached extract sets out the list of Councillor Responsibilities.  A copy of the full minutes can be downloaded by visiting the Parish Council Meetings page of this website.  A register of Members Interests is maintained by Mole Valley District Council (“MVDC”) and individual registers can be downloaded from the MVDC website.

Details of Public Land and building assets: Responsibility for Buckland Village Green and Pond, included in Surrey County Council’s listing of registered village greens as VG5, was vested in Buckland Parish Council in 1986 and the Parish Council maintains it as an area of recreation for all persons living in the locality.  The surface area of the registered village green, situated either side of Rectory Lane, Buckland is approximately 0.534 acres and this asset has always been accorded a token value of £1 in the register of fixed assets.  The Parish Council does not own any buildings.