Transparency Code for smaller authorities

The Government, in The Local Audit and Accountability Act 2014 has set out a new audit framework for local public authorities which will exempt bodies with an annual turnover not exceeding £25,000 to be exempt from routine external audit.  These smaller authorities are now required to publish a set list of documents in order to comply with the “Transparency Code for smaller authorities”; the intention being to ensure local electors and rate payers are able to easily access relevant information about the authorities’ accounts and governance.

Information relating to the 2017 Annual Return

The Notice of Completion of Audit was accepted by Council on 13th November 2017.

2017 Annual Return – Annual Governance Statement

2017 Annual Return – Financials

2017 External Audit Report
completed by BDO LLP

2017 Annual Return – Internal Audit Report
completed by Christine Braidwood, Cheeld Wheeler & Co

A copy of the bank reconciliation and an explanation for any significant variances between the current and previous year (matching those provided to the auditor) are attached for completeness.  In accordance with the requirements set out in the Transparency regulations a list of items of ex-Vat expenditure with a value exceeding £100 is also uploaded.

The Public Contracts Regulations 2015 statutory guidance requires all local authorities, including Parish Councils, to publish performance data on their website pages to show the proportion of valid and undisputed invoices paid within 30 days and to disclose the amount of interest due (whether paid or not) on invoices settled late.  Buckland Parish Council noted, in the minutes of the meeting held on 8th May 2017, that 100% of valid and undisputed invoices had been paid within 30 days during the 2016/17 financial year and that no interest had been charged or paid on invoices.

Council set the period for the exercise of public rights for the accounts for the year ending 31st March 2017 to commence on 5th June 2017 and to end on the 14th July 2017, as detailed in this attachment.  A summary of electors rights with respect to Council accounts can be downloaded by clicking here.

The Annual Meeting of Council was held on 8th May 2017 and the attached extract sets out the list of Councillor Responsibilities.  A copy of the full minutes can be downloaded by visiting the Parish Council Meetings page of this website.  A register of Members Interests is maintained by Mole Valley District Council (“MVDC”) and individual registers can be downloaded from the MVDC website.

Details of Public Land and building assets:  Buckland Parish Council maintains Buckland Village Green and Pond, an area included in Surrey County Council’s listing of registered village greens as VG5, as an area of recreation for all persons living in the locality.  The surface area of the registered village green, situated either side of Rectory Lane, Buckland is approximately 0.534 acres.  As a registered village green this asset has always been accorded a token value of £1 in the register of fixed assets.  The Parish Council does not own any buildings.